PRODUCTION ASSISTANT
Location: West Hollywood, Los Angeles
Reports To: CEO
Hours: Part-Time
Salary: To be determined based on qualifications and experience
We are looking for a highly organized and adaptable Production Assistant to support our design, production, and administrative operations. This role requires attention to detail, multitasking abilities, and a proactive mindset. The ideal candidate is passionate about luxury fine jewelry and eager to grow within the industry.
KEY RESPONSIBILITIES
Design & Production:
- Oversee and coordinate production orders, ensuring accurate execution and deadlines are met.
- Communicate with suppliers, and manufacturers to confirm orders, timelines, and product specifications.Communicate production updates, lead times, and any changes to the team.
- Work closely with the design team to translate sketches into technical specs for production.
- Assist in creating marketing materials, including promotions, invitations, lookbooks, manuals, and advertisements.Contribute to the development, sourcing and design of packaging.
- Support the production team with daily tasks such as organizing materials, cleaning jewelry, sourcing supplies, coordinating deliveries, and preparing for client appointments.
Quality Control & Inventory:
- Inspect incoming products to ensure quality, quantity, and condition meet brand standards.
- Identify and report any discrepancies, damages, or inventory issues.
- Maintain accurate inventory records, tracking raw materials, components, and finished goods.Monitor stock levels and reorder products as needed.
- Organize and label inventory for efficient tracking and retrieval.
- Communicate inventory status updates and concerns to the team.
Transportation & Logistics:
- Pick up orders and inventory from production workshops, ensuring safe and accurate transport.
- Handle materials with care and maintain proper storage procedures.
- Coordinate shipments between manufacturers, suppliers, and retail locations.
- Assist with packing and shipping orders, ensuring proper handling and presentation.
Office Admin:
- Manage email and phone inquiries, directing communications as needed.
- Monitor and restock office supplies while maintaining organized storage.
- Maintain digital and physical filing systems for key documents and update production processes, order details, and supplier information.
- Assist in maintaining digital and physical records of designs, orders, and inventory.Assist with data entry, report preparation, and special projects as assigned.
- Collaborate with sales and marketing teams to align production with demand.
REQUIREMENTS
Experience:
- A valid driver’s license and a clean driving record.
- Previous experience in sales, production, or e-commerce is highly desirable.
- Experience in a fast-paced office or luxury retail environment will be an asset.
Skills & Competencies:
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Ability to work both independently and as part of a team.
- Detail-oriented with a keen eye for accuracy and consistency in all tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with inventory management systems.
- Experience with CAD design is a plus.
- Experience with Shopify or other e-commerce platforms is a plus.
Availability:
- Flexibility to occasionally work weekend shifts and holidays as required.
- Start date: 04/01/2025 or sooner.
HOW TO APPLY
- Please submit your resume and a cover letter to sybil@fieisolde.com. We look forward to hearing from you!